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Same team. Same customers. Different Monday.
Most finance teams collect from a spreadsheet sorted by amount, an aging report and a reminder template. Here is what changes.
Spreadsheet and aging report
- ✗Sorted by amount or age, so the biggest balance gets called first even when it always pays.
- ✗Reminders typed by hand, sent when someone remembers, with no record of what was attached.
- ✗Promises live in inboxes; broken ones are discovered when the customer is 60 days late.
- ✗DSO calculated at month end, forecast is "the aging report plus hope".
- ✗Payments matched line by line on a Friday afternoon.
- ✗No audit trail; the process leaves when the person does.
With CashPilot
- ✓Worklist ranked by balance × probability of late payment, per collector, refreshed nightly.
- ✓Sequences send themselves inside your window with invoice, statement and pay link attached, escalating in tone.
- ✓Promises and disputes pause the sequence; broken promises resurface the next morning.
- ✓DSO, CEI and a 13-week forecast from predicted pay dates, updated every night.
- ✓Stripe pay links; bank statements matched by reference, amount and payer with confidence scores.
- ✓Every action audited with before and after values; roles for owner, admin, collector and viewer.
Feature by feature
Against generic reminder tools.
Many tools automate the email. Few decide who to chase, or close the loop when the cash lands.
| Capability | Spreadsheet | Reminder tool | CashPilot |
|---|---|---|---|
| Predicts late payment per invoice | — | — | ✓ |
| Ranks work by balance × P(late) | — | — | ✓ |
| Automated reminder sequences | — | ✓ | ✓ |
| Pauses on promise or dispute | — | Sometimes | ✓ |
| Customer statement portal | — | Sometimes | ✓ |
| 13-week cash forecast from predictions | — | — | ✓ |
| Card pay links (Stripe) | — | Sometimes | ✓ |
| Bank statement matching | — | — | ✓ |
| CRF-standard DSO, ADD, CEI | Manual | — | ✓ |
| Audit log and roles | — | Basic | ✓ |
| REST API and webhooks | — | Sometimes | ✓ |
| Release checklist you can read | — | — | ✓ |
Start today
Stop financing your customers’ cash flow.
Import a CSV and see your own ranked worklist and 13-week forecast in about ten minutes. Or click around the live demo workspace with 18 months of ledger history.
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